EXECUTIVE ASSISTANT (TEMP. FULL-TIME)

RESPONSIBILITIES

Administrative Efficiency: Ensure administrative functions run efficiently and professionally, adhering to confidentiality and Co-op Brand standards.

Executive Support: Provide administrative support to the CEO, Senior Management, and internal departments.

Customer Service: Answer phones and greet internal and external customers.

Confidential Work: Prepare, review, and perform complex and varied confidential administrative work under specific time constraints and deadlines.

Legal/Claims Assistance: Assist in the creation of contracts and oversee insurance claims.

Meeting Coordination (Board & AGM):

• Coordinate monthly Board meetings and the Annual General Meeting (AGM).
• Prepare agendas, detailed reports, and PowerPoint presentations for these meetings.
• Book conference rooms and meeting facilities.
• Travel & Registration: Register the Board of Directors and management for conferences/meetings and arrange for their travel and accommodation.

General Office Management:

• Send and distribute mail and faxes.
• Order office supplies.
• Oversee donations.
• Handle the maintenance of the photocopier, fax machine, and mail machine.
• Perform filing, copying, and other office-related duties.

REQUIREMENTS

• Office Management Certificate.
• Minimum of two years of office experience.
• Technical Proficiency:
• Typing speed of 60 W.P.M.
• Proficient with MS Office Suite:
• Word (including mail merge).
• Excel (including creating spreadsheets and charts).
• PowerPoint.
• Outlook.
• Knowledge of office procedures and equipment.
• Core Competencies:
• Excellent written, verbal, and social communication skills.
• Demonstrated organization skills with attention to detail.
• Must be a team player, motivated, and able to work independently and under pressure.
• Must be willing to coordinate time off around the board schedule.
• Must portray a professional image.

For any inquiries into this position please contact Human Resources at:

careers@pioneercoop.ca

or

306-778-8707